Вакансия: Проектные ассистенты (Офис Совета Европы в Киеве)

• Closing date: 28 February 2017

• Location : Kyiv

Job mission

Under the authority of the Head of Office, and the supervision of the respective Heads of Division, the Project Assistants carry out multiple assignments to help meet the overall and specific objectives for the implementation of projects in the Council of Europe fields of activities, in compliance with the Organisation’s values, regulations and/or donor requirements.

Employment is limited to the duration of the Projects.

Key activities

The Project Assistants perform the following tasks in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:

•  assist the project team in the implementation, preparation and organisation of the project activities, completing all necessary arrangements in advance and in a timely manner;
• follow up work or activities in progress and report to the supervisor, especially if and when problems occur;
•  provide logistical, financial and administrative assistance to the project team, as well as experts;
•  make practical arrangements connected to project activities (travel, visa requests, accommodation, meeting venue bookings, local transport arrangements, interpretation etc.);
• draft and format correspondence, memos, documents, contract letters and financial arrangements in line with instructions and relevant procedures;
•  prepare the submission of financial supporting documents for final payment; provide any other financial information and documentation as requested;
•  provide ad-hoc linguistic assistance and arrange translation and interpretation as required;
•  assist headquarters-based staff and experts when carrying out tasks and missions in the field or working on project related matters; 
•  organise and keep project documents and file up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
•  ensure the circulation of pertinent information and documents among the project team and the Office;
•  contribute to the efficient functioning of the office, in collaboration with colleagues and the direct project management;
• carry out other tasks as may be required connected to the project implementation.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

This local recruitment procedure is open to applicants already present in Ukraine.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:

• Completed full course of general secondary education and appropriate professional qualifications.

Experience:

• At least two years of relevant professional experience; experience of administrative duties.

Language requirements: 

• Excellent knowledge of Ukrainian (mother tongue level);
• Very good knowledge of one of the official languages (English);
• Knowledge of French would be an advantage.

Nationality: 

• Nationality of host country or one of the 47 Council of Europe member states.

Age:

• Under 65 years of age at the closing date of the vacancy notice.

Employee Core Values

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.

Competencies

Essential: 

• Professional and technical expertise

• Excellent organisational skills; ability to work under pressure, deal with multiple tasks and respect deadlines;
• Experience in carrying out project assistant duties in the framework of international or European co-operation projects would be an advantage;
• Broad knowledge of the activities and procedures of the Council of Europe;
• Sound computer skills of standard tools in office applications (word processing, presentation software, outlook, internet/intranet publications).
  • Planning and work organisation
  • Teamwork and co-operation
  • Concern for quality
  • Results orientation
  • Service orientation
  • Adaptability
  • Relationship building

Desirable:

• Resilience
• Learning and development
• Communication

For more information, please refer to the Competency Framework of the Council of Europe.

Additional information

Information on the Projects: 

The projects cover support in the three main pillars of the Council of Europe: human rights, rule of law and democracy, and include the specific areas of the judiciary, prison and criminal justice reform; human rights implementation; ethics and the fight against corruption, money laundering and terrorist financing; good governance; freedom of expression and freedom of the media; trafficking and sexual exploitation of women and children; gender equality; violence against women including domestic violence; and education.

Applications

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 28 February 2017 (midnight Paris Time).

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Organisation

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.